Instructions for Creating a M365 Team Form
To create a form in a M365 Team or Group, instead of a personal form, follow these steps:
- Start by accessing your Microsoft 365 Forms homepage.
- Scroll and find My Groups (Teams)
- Select the Team/Group for which you wish to create a form. This will take you to the forms page specifically for that Team or Group.
- On the Team/Group forms page, you will see any existing forms shared with the Team. To create a new form, click on the New Group Form button.
- Design your form by adding questions and formatting them as needed using the available form tools.
- Forms Save Automatically as you build them.
- Your form is now part of the Team or Group and can be accessed by its members.
By following these steps, you will successfully create a form that is shared and managed with your Team or Group rather than as a personal form.
Overview of Team Forms
A Team Form is a structured digital document designed to collect information from multiple team members or external members of team or organization. It enables collaboration, data gathering, and streamlined communication within a group setting.
- Team Forms facilitate group input and feedback.
- They are commonly used for surveys, project updates, or decision-making.
Why Team Forms Matter
Team Forms are owned by the Team not an individual. Team ownership prevents isolated data and processes from being lost or needlessly recreated.
- They improve communication and transparency.
- They help teams collect and analyze information quickly.
Key Terms
Understanding the following terms is important when working with Team Forms:
- Form Owner: The person who creates and manages the Team Form.
- Respondent: Any team member who fills out and submits the form.
- Submission: The data or responses provided by a team member.