Event Specifics/Attire/Materials
● The Admission Department will provide information about the event as it becomes available.
○ Each event has different expectations, but all have a connection with recruiting
○ Not all questions can be answered in advance, but we will help in any way we can
● Attire
○ Business Casual is expected when representing the CIA.
○ Alumni Ambassadors will receive a golf/polo shirt from Admission Department
● Materials
○ The Admission Department will notify you of where event related materials will be shipped. Refer the Event Day Materials/Shipping/Pick Up doc
○ Excess materials will be returned shipped to the Admission Department with costs covered by CIA
○ Event box for a National Portfolio Day will be shipped to the event site and should include : Tablecloth (1), Travel Brochure (1 pk), Portfolio Tips (2 pks), Die-Cut Fact Sheet (partial pack), CIA Pens (5)
○ Event box for a College Fair will be shipped to a predefined location (if necessary) and should include: Tablecloth (1), Travel Brochure (2 pks), Portfolio Tips (3-4 pks), Die-Cut Fact Sheet (2 pks), CIA Pens (10-15)
● Dos & Don’ts
○ Do be friendly
○ Don’t leave the table(area)
○ Do share information as you are able
○ Don’t talk about other schools
○ Do refer to the FAQ (Frequently Asked Questions) so you are prepared
Payment/Event Hour Calculation
Hourly Rate
■ As of 01/01/2024, the rate of pay is $35.00 per hour
○ NPD/College Fair Calculation:
The total number of hours is calculated as follows:
■ The number of scheduled hours for the event
■ add 30-minutes for setup plus 30-minutes for take down (60 total minutes)
○ Virtual Events Calculation:
■ The scheduled time of the event
■ The number of hours worked for Virtual events and In Person events is the same
■ add 15-minutes for set up and 15-minutes for closing down (30 total minutes)
○ On-Campus Events Calculation:
■ Number of hours scheduled at the event including time scheduled before for setup and after for cleanup
Alumni must fill out a timesheet and submit it ASAP, in order to get paid on time.
The Cleveland Institute of Art pays out Bi-Monthly meaning on the 1st of the month and the 15th.
In order to receive payment for your work, please submit the timesheet in a timely manner.
Reimbursement
○ As you travel CIA will reimburse you on the purchasing of the following items. (Please save all itemized receipts)
Food - we will reimburse up to $60 a day for you in food.
Uber/Taxi/Shuttle - We will reimburse any Uber, shuttle or taxi you need to take while traveling for the event. Please understand that this does not mean a luxury uber service, a standard regular vehicle is acceptable.
Hotel - We will reimburse you for up to 2 nights at a standard hotel rate meaning (80-150) a night. We understand that hotel prices may be a little pricier based on city but we please ask you to stick to a standard basic rate for a hotel. Any stay after the nights established by CIA will not be reimbursed to you.
Flight - CIA will pay for your flight to and from the event location.
CIA will NOT reimburse any alcohol, personal amenities, gas or rental cars. Please stick to the list above for reimbursable items!
■ Refer to the CIA Expense Reimbursement Policy to determine if an expense can be reimbursed.
■ Additional expenses are reimbursed on a case-by-case basis with pre-approval from the Senior Admission Counselor or Director of Admission
■ Requests for reimbursement must be documented on the CIA Expense Form and approved by the Senior Admission Counselor or Director of Admission.
■ All approved expenses require original detailed receipts and are expected to be in compliance with the current Reimbursement Policy.
● Travel
○ Refer to the CIA Expense Reimbursement Policy.
○ Mileage is calculated from the individual’s home address to/from the address of the event.
We do not reimburse gas for your vehicle.
○ Note: there is no payment for the amount of time traveled to or from any event
It is important to note that YOU MUST HAVE ITEMIZED RECEIPTS OF YOUR PURCHASES PLEASE