Administrative entry occurs when an RA needs to enter a student’s room when they are not present. Any instances must be approved by Professional Staff.

Immediate Action: RA contacts Pro-Staff On-Call to request approval to enter a student’s room.

Secondary Action: Pro-Staff On-Call approves or denies the request. Approval for administrative entry may only be granted for the reasons outlined in the Housing Contract.

Third Action: If approved, RA enters the room. When entering a student room, staff members must do the following:

• Knock multiple times
• Announce their name, and job role
• Allow time for a response
• Give a final warning that entry is imminent
• Enter the room with another staff member. Staff may never enter an occupied student room alone.

Reporting Action: RA documents the situation with an Incident Report. The Pro-Staff member who approved the entry will inform the residents of the entry.

Circumstances for Administrative Entry:

• Making Repairs (completed by facilities staff)
• Turning off unattended music, televisions, alarms, or other sources of noise
• Upon reasonable suspicion of danger or health risk to students, guests, and/or University Property (See Wellness/Safety Check Policy)
• To perform emergency procedures, confirm evacuation, or verify compliance with safety standards